MISSION

The mission of the Central File / Compliance Assistant Officer, within the Compliance Department, is to ensure the accuracy and integrity of the Central File and to handle administrative requests from internal and external stakeholders. The officer will also be responsible for reviewing essential documentation, overseeing name-screening processes and monitoring of transactions.

RESPONSIBILITIES

Documentation and File Management:

• Maintain the integrity and accuracy of both physical and electronic due diligence files
• Organize physical account opening due diligence files
• Archive and scan due diligence files
• Ensure the internal Central File database is kept updated by executing controls on data quality and integrity and investigating discrepancies

• Participate in the compliance formal verification of documentation, including control of signatures and request required documentation
• Support monitoring Anti-Money Laundering (AML) activities, including handling name screening alerts and reviewing transaction documentation

Collaboration and Communication:

• Manage administrative requests, including KYC update requests from stakeholders
• Collaborate with the Compliance team on various compliance projects and inquiries
• Liaise with Sales, Onboarding, and Legal departments on ad hoc requests

REQUIRED EDUCATION AND EXPERIENCE

• Bachelor's or similar level of education
• 3 to 5 years of experience in a similar position ideally in a central file, a compliance department, or an audit firm
• Good knowledge of the Swiss AML regulatory framework 

COMPETENCIES, SKILLS AND BEHAVIORS

• Good team player with flexibility and a strong willingness to participate
• Able to work independently
• Excellent organizational skills and attention to detail
• Sense of initiative, thoroughness, and strong ownership
• Excellent interpersonal and communication skills
• Ability and self-confidence to deal effectively with all levels of management
• Good IT skills and proficiency in the Windows environment are expected
• Proficiency in spoken and written English and French is required
• Swiss national or EU national or holder of a valid Swiss working permit